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Privacy policy
1.1 General Information
Personal data is any information collected by QuaDigiabout a data subject that may be used to identify the data subject and which is stored in electronic or any other form. Personal data is any information about data subjects, including but not limited to the name, surname, address, gender, e-mail, and phone number of the data subject, that QuaDigi collects for the purposes set out in this Privacy Policy or a consent given by a data subject, or in a bilateral agreement with the data subject.
1.2 Whose Personal Data QuaDigi Collects?
Privacy Policy specifies what to expect when QuaDigi collects personal data on:
1.3 How does QuaDigi receive Personal Data?
QuaDigi collects personal data, which data subject provides when:
1.4 What Personal Data is processed and for what purpose?
The following personal data of partners/external service providers are processed for cooperation partnership with QuaDigi:
The following personal data of website visitors are processed for administration and submission of the request received through the QuaDigi website:
It should be noted that QuaDigi deletes redundant personal data provided by data subjects that are not necessary for making a request and receiving a response.
The following personal data of candidates and trainees are processed to select new staff/trainees:
When a data subject visits Company’s premises:
1.5 Legal Basis for Processing and How Much Is Protected?
Legal basis for processing:
QuaDigi protects personal data for as long as necessary to achieve and implement the purposes set out in this Privacy Policy, depending on the nature of the services or cooperation provided, unless longer retention of personal data and related documents is required by applicable law and required (e.g. mandatory terms of keeping accounting and other documents, etc.) or conditioned by the protection of the legitimate interests of the data controller in judicial or other state institutions.
1.6 Participation in Employee Recruitment for Job Vacancies
Based on the consent that the data subject gives as a participant in the recruitment of candidates to get employed at QuaDigi, the Company collects and processes the CV and/or motivation letter and/or other information that is provided.
At the end of the selection of employees/trainees, QuaDigi undertakes to delete and/or destroy personal data 1 month after the employment/traineeship agreement has been signed with the selected candidate unless data subject agrees that personal data will continue to be used for the purposes specified in the consent.
With your consent, we will include your application data in a talent pool for a period of 5 years. In this talent pool, we store your contact and application data in order to find potentially suitable candidates for positions that become vacant. If necessary, QuaDigi will match vacancies with your application data in order to be able to offer you job opportunities that match your personal profile. If we considerthe position to be potentially suitable for you based on your application data, we will contact you from our end. For users from the European Union: The legal basis for the processing is your consent is Art. 6 (1) (a) GDPR.
1.7 How does QuaDigi process data on social media sites?
In addition to its website content, QuaDigi also has an online presences within social networks and platforms.
1.7.1 Data Processing on LinkedIn
LinkedIn Ireland Unlimited Company is generally the controller of personal data when data subject visits QuaDigi LinkedIn company page. However, if data subject interact with QuaDigi’s LinkedIn page, LinkedIn evaluates these interactions to provide Company with statistics in anonymized form (so-called "page insights"). This concerns in particular interactions with followers, visitors, employees, and competitors. In particular, information such as job function, country, industry, seniority, company size, and employment status is evaluated. QuaDigi receives the page insights only in anonymized form. It is not possible to conclude individual users from the information in the page insights. Further information on analysis data can be found here: https://www.linkedin.com/help/linkedin/answer/a547077/linkedin-page-analytics-overview?lang=de
The processing of personal data on Company’s site for the creation of page insights is carried out by QuaDigi and LinkedIn as joint controllers. For users from the European Union, the legal basis for the processing of personal data is Company’s legitimate interest in the evaluation and the improvement of Company’s LinkedIn page based on the following Art. 6 (1) (f) GDPR. Data protection obligations between QuaDigi and LinkedIn can be accessed at: https://legal.linkedin.com/pages-joint-controller-addendum
1.8 Security of Personal Data
Personal data will be processed by the General Data Protection Regulation, the Law on Legal Protection of Personal Data of the Republic of Lithuania, and other statutory requirements. When processing personal data, QuaDigi implements organizational and technical measures that ensure the protection of personal data against accidental or unlawful destruction, alteration, disclosure, or any other illegal processing.
1.9 Data Subject’s Rights
This section contains information about rights regarding the processing of personal data conducted by QuaDigi and how data subjects may exercise those rights. If the data subject wish to obtain more information about rights or how to enforce them, contact QuaDigi via email address: compliance@quadigi.com.
Unreasonably immediately, but not later than within 1 (one) month from the receipt of the request, QuaDigi will provide information on the action taken upon receipt of request for the exercise of rights.
Depending on the complexity of the request and the number of requests received, this deadline may be extended for a further 2 (two) months. QuaDigi may refuse to implement rights only in the cases stipulated by the law.
1.9.1 Right to Withdraw a Consent
If the data subject has provided QuaDigi with explicit consent to the processing of data, he/she can withdraw it at any time by notifying QuaDigi at compliance@quadigi.com.
1.9.2 Right of Access to Personal Data
QuaDigi strives that data subject fully understand how we use personal data and would not experience any inconvenience. Data subject may contact QuaDigi at any point to inquire if the Company processes any of data subject’s personal data. If QuaDigi do store or use personal data in any other way, data subject has the right to access it. To do so, provide QuaDigi with a written request to the e-mail address: compliance@quadigi.com.
1.9.3 Right to Request Further Information
QuaDigi hopes that the data subject understands that it is very difficult to discuss all possible ways to collect and use personal data. The Company strives to provide as clear and comprehensive information as possible and commits to updating this Privacy Policy once there are changes in the ways the Company processes personal data. However, if the data subject has any questions about the use of personal data, QuaDigi will happily respond to them or provide any additional information it is allowed to disclose by the law. If the data subject has any specific questions or has not understood the information QuaDigi has provided, contact compliance@quadigi.com.
1.9.4 Additional Rights
Below is information about additional rights that the data subject has and that can be implemented by the procedure:
(a) Data subject has the right to ask QuaDigi to rectify any inaccuracies in the available data. In this case, the Company may ask to confirm the corrected information.
(b) Data subject has the right to ask to delete personal data. Note that QuaDigi will only be able to comply with such a request if:
1.10 Data retention period
QuaDigi stores personal data as long as this is necessary for processing or the Company has a legitimate interest in this storage and the data subject’s interests in not continuing the storage or processing do not outweigh. This means that QuaDigi generally only stores personal data for as long as this is necessary to provide our website and the associated services, or the Company is legally obliged to store this data. QuaDigi also deletes personal data without any action on the part of the respective data subject as soon as it is no longer required for the processing purpose or the storage is otherwise legally inadmissible.
1.11 Complaints
Data subjects are important to QuaDigi and it is important to ensure the protection of personal data. QuaDigi applies strict standards to the collection and use of personal data. So, QuaDigi takes any complaints about the use of personal data very seriously.
If the data subject believes that his/her rights are and/or may be violated, he/she should contact QuaDigi immediately by email: compliance@quadigi.com. QuaDigi ensures that once the Company receives a complaint, QuaDigi will contact you within a reasonable timeframe and inform of the progress of the complaint investigation and then about its findings.
When the data subject contacts QuaDigi to make a complaint, the Company only uses personal data to investigate and respond to complaints and to assess the quality of the services provided. Upon receiving a complaint against a member of the Company’s team, QuaDigi may need to disclose the identity to that person. The data subject can indicate that he/she does not want personally identifiable information to be disclosed and QuaDigi will endeavor to comply with the request.
However, dealing with a complaint anonymously may not always be possible.
If the data subject finds the results of the investigation not satisfactory, he/she can submit a complaint directly to the State Data Protection Inspectorate. The data subject also has the right to lodge acomplaint with the supervisory authority in the Member State in which he/she has habitual residence, place of work or the place where the alleged infringement was committed.
Candidates Privacy Notice
1 Process Description
1.1 Personal data and their sources
Personal data processed by the Company:
As well as other data provided when candidate intends to get a job at the Company; data received from job interviews at the time of appointment, and the employer's conclusion on suitability for the position.
The sources of data acquisition are candidate’s resume (CV) and/or motivational letter, and other documents submitted during the application process (recommendations, etc.). The Company may also receive candidate’s data from legal entities providing job search, selection, and/or mediation services, e.g. from the Employment Service of the Republic of Lithuania, employment agencies, job search websites, and specialized career social networks, e.g. Linkedin.
The Company, having informed candidate in advance, may collect his/her personal data related to qualifications, professional abilities, and professional qualities from former employer. The Company collects the indicated data from the current or former employer only with candidate’s consent which is stored in Company’s internal system.
1.2 Mandatory submission of data and consequences of non-submission
The Company requests to provide only information directly related to candidates competence, qualifications, skills, professional and work experience, which can help better evaluate working qualities and career opportunities. It is not required to provide personal information that is not significant for the evaluation (political views, religion, nationality, address, social security code, health status, etc.). The Company does not collect and store such additional data.
Data about candidates health during the selection process will be collected and processed only on the basis established by law to assess work capacity and/or ability to work in occupational risk conditions. Health data will only be collected before a specific job offer is made.
1.3 Purposes and legal basis of data processing
The legal basis for processing personal data is candidates consent to process personal data, expressed by sending a resume (CV), motivation letter, or other documents to the Company, intending to be employed by the Company.
If the Company receives information about candidacy from legal entities providing job search, selection, and/or mediation services, e.g. from the Employment Service of the Republic of Lithuania, employment agencies, job search websites, specialized career social networks, e.g. Linkedin, it is considered that candidate have been provided with all the necessary information about theprocessing of his/her data and that he/she have given the consent to the processing of personal data by the relevant legal entity providing such services, which also includes the right to provide candidate’s data to potential employers (including the Company).
The Company processes candidate’s data for the following purposes:
• To assess suitability for the position candidate is applying for and for employment;
• To offer to participate in other selections conducted by the Company for similar positions in the Company.
1.4 Candidate’s rights
Candidate have the right to demand:
Candidate have the right to object to his/her personal data being processed for direct marketing purposes, and have the right not to state the reasons for such objection.
Candidate have the right to withdraw his/her consent to the processing of personal data at any time. In this case, his/hers personal data is destroyed immediately. Without the consent to the processing of personal data, the Company will not be able to present candidate with a job offer in the future.
1.5 Data retention period
Personal data processed for employee selection and recruitment, subject to candidates consent, are stored for no longer than 5 (five) years from the end of the selection for a specific position. In the absence of the consent for further processing of personal data, the data is stored no longer than 1 month from the end of the selection for a specific workplace. After these deadlines, data subjects data is destroyed.
1.6 Transfer of data to third parties
The Company can transfer candidate’s personal data for processing only to the following third parties:
1.7 Processing of requests and complaints
Candidate has the right to submit requests related to his/her rights specified in this policy, as well as demands and complaints regarding illegal processing of personal data or a possible violation of his/her rights, to the Company at Ukmerges st. 322-1, LT-12106, Vilnius, Republic of Lithuania, by e-mail compliance@quadigi.com. Candidate also has the right to submit complaints to the State Data Protection Inspectorate, L. Sapiegos str. 17, Vilnius.
This privacy notice may be changed, supplemented and updated at the discretion of the Company. The current version of the privacy notice is published publicly on the Company's website at www.quadigi.com.
Cookie Policy
1 Process Description
1.1 General Information
What is a cookie?
Cookies are small blocks of data created by a web server while a user is browsing a website and placed on the user's computer or other device by the user's web browser. Cookies are placed on the device used to access a website, and more than one cookie may be placed on a user's device during a session.
Objectives and aims
QuaDigi uses the cookies to:
1.2 Cookies Used on The Website
Each time visiting QuaDigi’s website, the long-term (persistent) and short-term (session) cookies may be created. Long-term cookies will stay in the visitor’s browser after sign-up and will be read by QuaDigi when a visitor returns to the QuaDigi website. They are not deleted after the visitor finishes browsing the website. Short-term cookies expire or are deleted after the visitor finishes browsing the website (i.e., they usually last during the current visit to the website or browsing session).
QuaDigi recites below the main types of cookies used on the website according to their types, collected data, and duration of storage.
1.2.1 Type of cookies used (Third-party cookies)
Essential cookies
Third-party cookies are placed in visitor’s browser by QuaDigi web hosting platform and are listed below with more details about why Company uses them and how long they will last. Visitors can set the browser to refuse all cookies or to indicate when a cookie is being sent, however some website features or services may not function properly without cookies.
1.3 Refusal or Blocking the Cookies
The cookie policy window appears when the QuaDigi website loads first time in the particular browser and will persist until the visitor accepts or declines.
Tracking tools will only be loaded if visitors accept.
Nevertheless, QuaDigi draws visitors’ attention that necessary cookies are necessary for the functioning of the website, and in case of visitors’ objections, QuaDigi cannot ensure the functionality of the website.
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